Virtual document storage is the process of converting physical files into electronic documents that can be shared, accessed and stored. It will reduce the amount of space needed to store physical documents and increase security by locking specific sections of a file to specific users.

Online storage systems are especially useful for businesses that handle large quantities of paper. Paper documents are difficult to track and protect without robust security systems and a lot of admin-intensive checkout processes and are usually more vulnerable to theft or destroyed in a natural disaster like an fire. Electronic files are simpler to follow and less likely be lost. They also withstand the effects of damage better.

Egnyte Governance Guide

A virtual document is an object in Documentum that contains component files. Component files could be in different file formats. The logical arrangement of components is defined by the virtual document author. This ordering can be distinct from the logical order of the files within the folder-based grouping system similar to a traditional file-folder structure. If the order in which the components of the document changes, the entire virtual document needs to be reordered.

Although all businesses read more can benefit from implementing an online storage system, organizations that are traditionally paper-based, such as accountants and law firms may see significant improvements in productivity after implementing one. With proper security measures in place, a secure online document storage system can safeguard your data from hackers and help keep your workflows running smoothly.